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Academic Personnel Actions Reporting System (APARS)

The Office of the Executive Vice President and University Provost is partnering with the University Technology Office, and an advisory committee of faculty members and support staff to implement the following three products in ASU’s new unified Academic Personnel Actions Reporting System (APARS).

APARS is a “one-stop shopping” experience for academic personnel processes that leverages shared resources and improves service delivery, consistency and reporting for academic personnel, administrators and staff. 

What is an Academic Personnel Actions Reporting System (APARS)?

The Academic Personnel Actions Reporting System (APARS) helps institutions maintain data integrity and provides a centralized product for managing academic personnel data and processes in a secure system.

  1. Recruitment (Faculty Search): This product supports a critical component of the hiring process - faculty collaboration in the hiring decision - addressing the specific requirements of committee work with conversation, rating, and reviewing tools.

  2. Curriculum Vitae Builder and Annual Activity Reporting (ASU Vita): This product collects annual activity reporting and provides a curriculum vitae builder. ASU Vita leverages data to document the university’s impact, and avoids excessive effort gathering curricula vitae for accreditation and program reviews.

  3. Review, Promotion and Tenure (RPT): This product streamlines the review process for academic personnel actions, providing an easily navigable experience for candidates, external reviewers and institutional committees.

ASU policy and established processes remain in effect for all academic personnel processes, whether or not they are conducted within the Academic Personnel Actions Reporting System.

People

Academic Personnel Advisors

An advisory committee comprised of academic personnel from multiple disciplines guided the implementation team during the configuration and customization of the ASU Vita product. Thank you to the following personnel for contributing their expertise and time:

  • Alexander Halavais, Associate Professor, School of Social and Behavioral Sciences, New College of Interdisciplinary Arts and Studies
  • Allison Leaming Malecki, Associate Librarian, ASU Library
  • Andrew Maynard, Associate Director for Faculty & Professor, School for the Future of Innovation in Society 
  • Bryan Henderson, Assistant Professor, Mary Lou Fulton Teachers College
  • Carol Johnston, Assoc Dean & Professor, College of Health Solutions
  • Carol Myers, Business Operations Manager, Department of Management and Entrepreneurship, W. P. Carey School of Business
  • Caroline Harrison, Associate Instructional Professional, School of Sustainability
  • Chandra Crudup, Lecturer, School of Social Work, Watts College of Public Service & Community Solutions 
  • Chengan Yuan, Assistant Professor, Mary Lou Fulton Teachers College
  • Christine Buzinde, School Director & Assoc Professor, School of Community Resources & Development, Watts College of Public Service & Community Solutions
  • Colleen Cordes, Assistant Dean & Clinical Professor, College of Health Solutions
  • Cynthia Lietz, Vice Dean & Professor, Watts College of Public Service & Community Solutions
  • Daniel McCarville, Professor of Practice; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering
  • David Becerra, Associate Director & Associate Professor, School of Social Work, Watts College of Public Service & Community Solutions 
  • David Coon, Associate Dean & Professor, Edson College of Nursing and Health Innovation
  • David Guston, School Director & Professor, School for the Future of Innovation in Society
  • Donald Siegel, Foundation Professor & Director, School of Public Affairs, Watts College of Public Service & Community Solutions
  • Duku Akua Anokye, Associate Professor; School of Humanities, Arts and Cultural Studies; New College of Interdisciplinary Arts and Studies
  • Eugene Judson, Associate Professor, Mary Lou Fulton Teachers College
  • Francisco Solis, Associate Professor, School of Mathematical and Natural Sciences, New College of Interdisciplinary Arts and Studies
  • Frank Serafini, Professor, Mary Lou Fulton Teachers College
  • Hank Fradella, Professor and Associate Director of the School of Criminology & Criminal Justice, Watts College of Public Service & Community Solutions
  • Hao Yan, Assistant Professor; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering
  • James Herbert Williams, Director & Arizona Centennial Professor, School of Social Work, Watts College of Public Service & Community Solutions
  • Jon Gould, Foundation Professor and Director of the School of Criminology & Criminal Justice, Watts College of Public Service & Community Solutions
  • Juliet Barnett, Associate Professor, Mary Lou Fulton Teachers College
  • Katherine Kenny, Associate Dean & Clinical Professor, Edson College of Nursing and Health Innovation
  • Kevin Corley, Professor, Department of Management and Entrepreneurship, W. P. Carey School of Business
  • Kurt VanLehn, Professor; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering
  • Margaretha Bentley, Associate Director and Clinical Assistant Professor, School of Public Affairs, Watts College of Public Service & Community Solutions
  • Mary Teagarden, Associate Dean - Faculty & Administration, Professor of Global Strategy & Editor, Thunderbird International Business Review, Thunderbird School of Global Management
  • Melanie Bertrand, Lincoln Fellow, Lincoln Center Applied Ethics, Mary Lou Fulton Teachers College
  • Mildred Boveda, Assistant Professor, Mary Lou Fulton Teachers College
  • Sandeep Gupta, School Dir (ACD) and Professor; School of Computing, Informatics, and Decision Systems Engineering, Ira A. Fulton Schools of Engineering
  • Sherman Dorn, Director, Division of Educational Leadership and Innovation; Professor, Mary Lou Fulton Teachers College
  • Sherry Xuerong Feng, Lecturer; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering
  • Srividya Bansal, Associate Professor; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering
  • Teresa Foulger, Associate Professor, Mary Lou Fulton Teachers College
  • Yi Isabel Zheng, Assistant Professor, School of Mathematical and Statistical Sciences, Mary Lou Fulton Teachers College
  • Yinong Chen, Principal Lecturer; School of Computing, Informatics, and Decision Systems Engineering; Ira A. Fulton Schools of Engineering

Governance Group

A governance group will be established to steward the security, policies and access to APARS data. Contact Sue Barrett for information about APARS data curation.

Implementation Team

The implementation team is comprised of support staff from the colleges, the Office of the University Provost, and the University Technology Office, and is responsible for piloting and customizing APARS.

Timeline

Each product will be implemented in coordination with college units in a rolling, multi-phase approach. Schedule is subject to change.

  • Faculty Search: AY 2019-2020
  • ASU Vita: AY 2019-2021
  • Review, Promotion and Tenure: AY 2021-2022

Case Studies