Home / April 8, 2020 - Zoom Update

April 8, 2020 - Zoom Update

On April 8, 2020, Zoom released an update that provides easy access to several existing Zoom security features so you can more easily protect your meetings. The new Security icon allows host and co-host to easily change the following settings all from one place: 

  • Lock the meeting
  • Remove Participants
  • Restrict participants’ ability to:
    • Share their screens
    • Chat in a meeting
    • Rename themselves
    • Annotate on the host’s shared content

In addition to the Security icon, Zoom has updated the following features: 

  • The Zoom meeting ID will no longer be displayed in the title bar
  • The option to auto-populate Contacts from the same domain has been disabled
  • Account admins can now disable the ability for participants to rename themselves.

View the full details of the update now. 

ASU has implemented several controls that enhance security and privacy, including: 

  • Completed Business Associate Agreement (BAA) with Zoom and setup HIPAA sub-account to support Zoom use by covered entities
  • Added an asu.edu domain configuration to Zoom (CHG0051113) enabling hosts to limit attendees to ‘logged-in’ ASU users through self-service
  • Enabled Dropbox integration (CHG0051223) ASU Zoom users can save their recordings to Dropbox providing more granular control of access  

Additional user-controlled security and privacy guidelines include:

  • Do not make meetings public.
  • Require a meeting password or use the Waiting Room feature to grant access to attendees.
  • Provide Zoom meeting links directly to your intended attendees. Do not share a Zoom meeting link in a publicly-available channel like in a social media post.
  • Change screen sharing to Host-Only.
  • If you are using a non-ASU device, make sure that you have installed the latest Zoom application.

Additional information regarding restricting access in a Zoom session to ASU students, using the Waiting Room feature, and removing a Zoom user from a meeting may be found at: